Kombat Evolve vs Mindbody

Comparing gym management software for BJJ and martial arts academies

Overview

Mindbody is one of the most popular gym management platforms, serving over 60,000 fitness businesses worldwide. It's a comprehensive solution built for general wellness and fitness businesses.

Kombat Evolve is gym management software built specifically for Brazilian Jiu-Jitsu, MMA, and martial arts academies in Europe.

This page compares both platforms to help you decide which fits your gym better.

Quick Comparison

Pricing Breakdown

Kombat Evolve Pricing

Simple tier-based pricing:

No transaction fees. No setup fees. No hidden costs.

All plans include:

• Unlimited classes

• Unlimited staff accounts

• Payment processing (Stripe)

• Mobile check-in

• Belt tracking

• Member portal

• SEPA, cards, Klarna

Mindbody Pricing

From Mindbody's official pricing:

Plus processing fees:

• 4.6% + $0.30 per transaction

• OR use your own processor (higher base fee)

Example total cost for 100-student gym:

Feature Comparison

Core Gym Management

Martial Arts Specific

Payments & Billing

Communication

Reporting & Analytics

Multi-Location & Staff

Apps & Integrations

What Kombat Evolve Does Better

1. Built for Martial Arts

Pre-configured for BJJ, MMA, Muay Thai:

• Belt promotion tracking (white → black)

• Gi/No-Gi class differentiation

• Seminar and competition management

• Lineage and affiliation tracking

Mindbody requires extensive customization to support these.

2. European-First Design

• SEPA Direct Debit: Native European payment processing

• Multi-Language: French, Swedish, English, Spanish, German

• GDPR Compliance: Built-in data privacy controls

• Local Payment Methods: Klarna, iDEAL, Bancontact

• EUR Pricing: No currency conversion

Mindbody is US-centric with limited European payment options.

3. Student Engagement Tools

• Post-Class Feedback: Students rate each class (15 seconds)

• Dropout Alerts: Automatic alerts when attendance declines

• Engagement Scoring: Track student satisfaction trends

• Early Intervention: Know which students need a check-in

Mindbody focuses on operations, not engagement monitoring.

4. Zero Transaction Fees

• Kombat Evolve: 0% platform fees (only Stripe's standard 1.4-2.9%)

• Mindbody: 4.6% + $0.30 per transaction

Example savings (100 students @ €60/month):

• Kombat Evolve fees: ~€180/month (Stripe only)

• Mindbody fees: ~€280/month (4.6%)

• Annual savings: €1,200

5. Simple Setup

• Kombat Evolve: 30 minutes to launch

• Mindbody: 4-10 hours of configuration

No complex setup wizards. No overwhelming feature menus.

6. Flexible Contracts

• Kombat Evolve: Monthly, cancel anytime

• Mindbody: Annual contracts (some plans)

Test the platform risk-free.

What Mindbody Does Better

1. Marketing Automation

Advanced email campaigns:

• Drip sequences for new members

• Re-engagement campaigns

• Birthday promotions

• Abandoned cart recovery

Kombat Evolve has basic announcements only.

2. Extensive Integrations

100+ third-party integrations:

• Mailchimp, Constant Contact

• QuickBooks, Xero

• Google Analytics

• Facebook Pixel

• Zapier workflows

Kombat Evolve has 5 core integrations.

3. Custom Branded App

White-label iOS/Android app with your gym's branding.

Kombat Evolve uses a shared student app.

4. Advanced Reporting

50+ pre-built reports:

• Financial dashboards

• Instructor performance

• Retail analytics

• Custom report builder

Kombat Evolve has essential reports only.

Who Should Choose Kombat Evolve

✅ Best fit if you:

• Run a BJJ, MMA, or Muay Thai gym

• Have 30-200 students

• Operate in Europe (France, Sweden, Portugal, Spain, Germany)

• Want martial arts-specific features (belt tracking, seminars)

• Need SEPA and European payment methods

• Prefer simple, focused software

• Want to avoid transaction fees

• Don't need extensive marketing automation

Who Should Choose Mindbody

✅ Best fit if you:

• Run multiple locations (5+ gyms)

• Need advanced marketing campaigns

• Want a custom-branded mobile app

• Require extensive third-party integrations

• Run retail operations (merchandise, supplements)

• Have dedicated admin staff

• Operate primarily in the US

• Need enterprise-level reporting

Migration from Mindbody

How to Switch to Kombat Evolve

Week 1: Setup (2 hours)

1. Create Kombat Evolve account

2. Import student list (CSV export from Mindbody)

3. Connect Stripe account

4. Configure class schedule

5. Set up membership tiers

Week 2: Parallel Run (1 week)

1. Run both systems simultaneously

2. Have students check in on Kombat Evolve

3. Keep Mindbody for billing (transition next week)

4. Verify data accuracy

Week 3: Full Migration (1 hour)

1. Move all billing to Kombat Evolve

2. Cancel Mindbody subscription

3. Train staff on new system

4. Notify students of new app

Total migration time: 4 hours spread over 3 weeks

We provide migration support at no charge.

Frequently Asked Questions

Can I try Kombat Evolve before switching?

Yes. 30-day money-back guarantee. If it doesn't work for your gym, full refund.

Will I lose my student data?

No. We import:

• Student information (names, emails, phones)

• Membership history

• Attendance records

• Belt ranks

All data transfers via CSV.

Do I need to change my Stripe account?

No. If you already use Stripe with Mindbody, connect the same account to Kombat Evolve. Students' saved payment methods transfer automatically.

What happens to students' mobile app?

Students download the Kombat Evolve app (iOS/Android). They log in with their email and can immediately:

• Book classes

• View schedule

• Update payment info

• Check attendance history

Is there a setup fee?

No. €0 setup fee. You only pay your monthly plan rate.

Can I cancel anytime?

Yes. Monthly billing, cancel anytime. No cancellation fees.

Do you support my payment processor?

We use Stripe, which supports:

• SEPA Direct Debit

• Credit/debit cards (Visa, Mastercard, Amex)

• Klarna

• iDEAL (Netherlands)

• Bancontact (Belgium)

If you use a different processor, we can discuss integration options.

Summary: Key Differences

Get Started

Try Kombat Evolve:

• 30-day money-back guarantee

• Free migration from Mindbody

• Setup in 30 minutes

• Cancel anytime

Start Free Trial →

Questions?

• Email: contact@kombatevolve.com

• Live chat: Available in app

• Schedule demo: Book 15-min call

Last updated: December 2025

Disclaimer: Pricing and features are accurate as of publication. Mindbody pricing sourced from their official website. We are not affiliated with Mindbody.